Civic & Community Awards Steering Committee

Minutes

Meeting #:
Date:
Time:
-
Location:
Virtual Meeting - Teams
Members Present
  • Councillor, Maxine DeHart
  • Cheryl Miller
  • Wayne Moore
  • Ellen Boelcke
  • Recreation Technician, Amber Gilbert
Members Absent
  • Caroline Grover
  • Michael Loewen
  • Dawn Wilkinson
Staff Present
  • City Clerk, Stephen Fleming
  • Legislative Coordinator (Confidential), Arlene McClelland
  • Legislative Coordinator (Confidential)

1.
Call to Order

 

The Chair called the meeting to order at 12:09 p.m.

 

2.
Confirmation of Minutes

This item has attachments. 
1.20220502135953283.pdf
  • Moved by Wayne Moore/Adam Schubel

    ​THAT the Minutes of the Civic Awards Committee meeting be adopted.



3.
New Business

 

3.1
Event Format - feedback from the Committee

 

Discussion ensued regarding the awards evening.

Video production was well received.

Event was very well received at the Laurel.

One suggestion was to have each one of the nominees to give a brief quote of what it means to win and then the winner gets their quote used in the production.

Sponsors: one sponsor would like to see more face time of their logo.

Format was well received.

Voiceover was well received.

Feedback that the Master of Ceremonies did an excellent job.

No complaints regarding the food.

Venue was full and well laid out.

Blend of the Mayor's reception and the gala event for the first time. In the past these events were separate.

Councillor Donn arrived at 12:35 p.m. 

How the awards were received was discussed.

Councillor Donn advised Council loved the event including the venue and the length of the event.

 

 

3.2
Post-awards follow-up with sponsors

 

All sponsors have been contacted.

Good feedback. They were appreciative of being able to attend.

Most have tiered contracts and are in again for 2023.

Views of the videos prior to the event were discussed.

Pushed out to the community via social media platforms. Opportunity to push more to media partners for their broadcasting.

3.3
Scholarship Cheques - Young Volunteer and Teen Honour

 

Staff follow-up has occurred.

Music during the event was reviewed. Discussion on the pros and cons for live versus recorded music.

Discussion of how to effectively get more nominations in, and in a timely manner. Discussion ensued on the opportunity to have a subcommittee actively focus on producing nominations for each category.

Next meeting dates for 2023 awards were discussed.

Discussion regarding naming the award versus "in honour of". Council is responsible for selecting and approving names for the awards and would be called upon to provide direction.

4.
Termination of Meeting

 

The Chair declared the meeting terminated at 1:30 p.m.

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